Roles

External-Facing ICT

All Departments, Programs, and University Employees

  • Comply with web accessibility standards when creating web content, sites, and programs
  • Provide instructional materials that comply with the applicable standards and guidelines outlined in the procedures
  • Maintain departmentally-owned classrooms that use and deliver accessible ICT
  • Include assistive technologies including but not limited to screen reading software and screen magnification in departmental computer labs provided for student use
  • Assess instructional applications developed on campus (web, desktop, etc.) for accessibility according to principles of WCAG 2.0 AA level, WAI-Aria 1.0, and ATAG 2.0 standards (extrapolated as needed for non-web environments)
  • Implement procedures for ensuring that electronic document produced, maintained or distributed by the department are accessible to individuals with disabilities
  • Purchase only captioned versions of audio/visual media whenever possible. ┬áCaption all other media that will be used on the web or in instruction
  • Purchase only transcribed versions of audio media whenever possible
  • Update any non-transcribed audio and any non-captioned video upon use

ITS

  • Provide instruction and support for campus community members creating University websites and content so that individuals who author web content can be trained according to these standards
  • Recommend that any Content Management System and other web production or web object creation software proposed and supported by central IT be accessible
  • Provide support for non-central IT staff about creating accessible University websites and content
  • Support faculty and staff in utilizing Ally for Web
  • Facilitate hosting of online activities in an accessible learning management system and related hosted systems (such as web conferencing) that are accessible
  • Use accessible electronic and information technology in IT-designed and supported Technology Classrooms
  • Monitor informational IT web pages and implement recommended accessible software and procedures found on those pages
  • Continuously assess classroom and presentation equipment to ensure caption-compatibility

Library

  • Maintain an accessible website
  • Conduct monthly accessibility scans to ascertain whether any posted content is inaccessible. The Library will notify content authors if corrections to pages are needed and of reasonable timelines for corrections to be made. The Library will note if corrective action has been taken during the next monthly scan
  • Implement procedures for ensuring that materials digitized or hosted by the library for research purposes are accessible to individuals with disabilities
  • Maintain a library of transcribed audio and captioned video resources that are available for faculty, staff, and student use
  • Maintain a record of commercial availability of copyrighted media resources
  • Provide transcribed audio and captioned video resources upon request for existing non-transcribed audio and non-captioned videos

University Communications

  • Produce only new communications and promotional materials that are captioned or transcribed
  • Assess and update existing inaccessible communications and promotional materials upon use

Internal-Facing ICT

All Departments, Programs, and University Employees

  • Provide instructional materials that comply with all requirements outlined in these procedures
  • Maintain departmentally owned classrooms that use and deliver accessible information and communication technology
  • Include assistive technologies including but not limited to screen reading software and screen magnification in departmental computer labs provided for student use
  • Assess instructional applications developed on campus (web, desktop, etc.) for accessibility according to principles of WCAG 2.0 AA level, WAI-Aria 1.0, and ATAG 2.0 standards (extrapolated as needed for non-web environments)
  • Implement procedures for ensuring that electronic document produced, maintained or distributed by the department are accessible to individuals with disabilities upon request
  • Purchase only captioned versions of audiovisual media whenever possible. ┬áCaption all other media that will be used on the web or in instruction upon request
  • Purchase only transcribed versions of audiovisual media whenever possible
  • Upon request, update any non-transcribed audio and any non-captioned/non-described video that is in current use

ITS

  • Facilitate hosting of online activities in an accessible learning management system and related hosted systems (such as web conferencing) that are accessible
  • Use accessible information and communication technology in ITS-designed and supported Technology Classrooms
  • Monitor informational ITS web pages and implement the ITS-recommended lab software and procedures found on those pages
  • Continuously assess classroom and presentation equipment to ensure caption-compatibility

Library

  • Implement an accessible search engine that can search across all library collections, including, but not limited to, e-journals, databases, and e-books
  • Make all content in library collections, including, but not limited to, e-journals, databases, and e-books, accessible upon request
  • Conduct monthly accessibility scans to ascertain whether any posted content is inaccessible. The Library will notify content authors if corrections to pages are needed and of reasonable timelines for corrections to be made. The Library will note if corrective action has been taken during the next monthly scan
  • Implement procedures for ensuring that materials digitized or hosted by the library for research purposes are made accessible to individuals with disabilities upon request
  • Maintain a library of transcribed audio and captioned video resources that are available for faculty, staff, and student use
  • Maintain a record of commercial availability of copyrighted media resources

University Communications

  • Produce only new communications and promotional materials that are captioned or transcribed

Software, Hardware, and Systems

All Departments, Programs, and University Employees

  • Check that software, hardware, local interfaces and modifications and electronic systems are accessible
  • Check that all applications developed on campus (web, desktop, etc.) are accessible according to principles of WCAG 2.0, WAI-Aria 1.0, and ATAG 2.0 standards (extrapolated as needed for non-web environments)

Center for Students with Disabilities

  • Provide technical assistance regarding assistive technologies to departments that manage campus labs or publicly accessed campus computers.

Human Resources

  • Make assistive technologies available in a timely manner for campus employees including student employees

IT Accessibility Coordinator and ICTAC

  • Coordinate campus processes for ensuring campus software, hardware and software system accessibility

Procurement

All Departments, Programs, and University Employees

  • Purchase or otherwise acquire accessible ICT, in accordance with these procedures
  • Provide written justification for all exceptions and post such exceptions on the accessibility website